Editing questions, answers and links

Management -> Organization & Planning -> Answers

These can be edited as follows in the administration under Questions or Answers:

Adjusting quotas, exporting associated booking lists, viewing links and creating or deleting new ones. In the extended package configuration, you can edit the links between quotation packages, questions and answers.

Overview of all answers

Fig. 1: Overview of all existing responses in the administration

Explanations to Figure 1:

1. Create new responses, e.g. to set up cross-offer quota counters.
2. Delete, edit and copy responses. Deletion is only possible if the response is not yet linked in a booking. No links are copied when copying.

3. The date is only stored automatically for responses that were created automatically (e.g. when creating a quote package in the quote wizard). Without further editing, the conference date (for automatically created responses) or nothing (for manually created responses) is stored here by default. This date can be used to control time-limited visibility in the frontend and attendance times on the confirmation of participation.
4. Persons/Bookings/Check-ins displays:

   • People - Shows how many people have booked the linked offer(s).

   • Bookings - Shows how many bookings have been made. This number may be higher than the first one, as several bookings may be permitted per person, depending on the configuration.

   • Check-ins - Shows how many people who have booked the offer(s) have already checked in.

5. Zeigt das hinterlegte Kontingent an.
6. Zeigt an, ob und wie die Antwort verknüpft ist. Die verknüpften Fragen/Angebotspakete können in der detaillierten Ansicht im Tab Verknüpfungen eingesehen und bearbeitet werden.

The responses always count the bookings, persons or check-ins from the current booking option to which they are linked. If the links are subsequently changed, the newly linked bookings, persons or check-ins are counted. When making changes, you should check whether the responses are directly or indirectly linked, as this can have an impact on the registration process. You should also check how many places the change could have an impact (number of links).

Edit answers

Fig. 2: Editing the directly linked response Participation complete

Erläuterungen zu Abbildung 2:

1. Adapt the internal name. A name for the frontend is not necessary for directly linked responses, as the response is not visible there. For responses visible in the frontend , the internal name serves as a fallback if no name has been assigned for the frontend.

2. A value can be set as an external reference for the response, which can be transferred to the Converia API and used for identification in external systems.

3. If the booking information is to appear on the badge, an abbreviation (e.g. “ALL” for conference participation on all days) and, if necessary, its sorting must be defined on the badge.

4. The internal description is never displayed in the frontend - not even if no name has been assigned for the frontend. A frontend description is not necessary for directly linked responses.

5. The room selection at this point currently has no function.

6. The date for start and end refers to the booking option if it is a program item with fixed times, for example. Without further editing, the conference date (for automatically created responses) or nothing (for manually created responses) is stored here by default. This date can be used to control time-limited visibility in the frontend and attendance times on the confirmation of participation.
7. Define a quota for this answer.

8. Individual answers linked indirectly via a question can be hidden in the frontend. This can be useful, for example, if fully booked answer options are no longer to be displayed. The visible checkbox has no effect on directly linked answers.

Edit questions

Questions can be edited directly in the quotation wizard or in the administration, where all existing questions are listed in an overview (Fig. 3). Editing in the administration area is particularly useful when using a large number of questions or if individual questions are linked in several quotation packages.

Fig. 3: Overview of the questions

Erläuterungen zu Abbildung 3:

1. Eine neue Frage erstellen.

2. Im CSV-Export der Fragen sind alle Fragen, zugehörige Angebotspakete und verknüpften Antworten gelistet. Der Export bietet somit eine übersichtliche Auflistung.

3. Fragen löschen oder bearbeiten.

Fig. 4: Editing a question

Erläuterungen zu Abbildung 4:

1. Assignment to parent question is currently without function.

2. Fill in the (internal) names and descriptions.

3. Selection conditions for associated answers can be defined here. This configuration can also be carried out in the offer wizard in the question. The comparison characters correspond to the terms in the Minimum, Maximum and Exact wizard.

4. The Show only in backendcheckbox can be used to show or hide the entire question including answers in the frontend. Hiding is useful if there are already bookings with answers, but the query should no longer be visible. Removing the link to the offer or deleting the question would not be a sensible option in this case.

5. In the Answers tab, links between question and answer(s) can be removed, new ones added or the order changed. Editing the answers is not possible in this tab and is done in the Answers menu (see above).

Edit links

The type of links (direct or indirect) can be viewed in the overview of all answers. The specific links for each response can be found in the response details in the Links tab.

The links are added and removed in the extended package configuration. This can be accessed via the offer wizard or the linked link in the response details (Fig. 5)

The red X in front of the questions and answers in the extended package configuration only deletes the link, not the actual question or (associated) answers.

Fig. 5: Path from the response details directly to editing the associated links