Create a new conference
Administration -> All conferences -> Create conference
Last updated
Administration -> All conferences -> Create conference
Last updated
To create a new conference or event in Converia, you don't need much information apart from a few basic information.
What is the name of the conference? The name can be changed later, but not the internal short description, which is used in some places in the backend and ideally indicates the conference name and the year. Example: Manual Conference 2024 = MC24
How many languages are required and which one should be the primary language? It is important to note that the amount of content increases with each additional language.
Is there a previous event on the installation whose settings and data are to be copied to the new conference?
When copying a previous year's event, make sure that the desired languages are set up in the template. Otherwise there will be problems in the frontend.
Conference name - mandatory information that can be changed later. The conference name is displayed in many places - in the backend, frontend, emails and documents.
Abbreviation - also a mandatory entry that can be changed at a later date. Is used, for example, as the sender name for emails. A maximum of 15 characters including spaces is possible.
The section Conference name, location and date contains further information.
Internal description - internal abbreviation that cannot be subsequently changed as a description for the event in the file system. Not visible for frontend users.
Primary language - Selection of the main language and, if required, other languages (secondary languages) of the conference. The primary language can be changed at a later date.
There are two options for transferring data:
(a) The new conference is created using the Converia copy template. This is configured so that new conferences are equipped with all useful information.
(b) The new event is created on the basis of a previous conference. Existing settings and data should be adopted.
Import personal data (a) Not necessary, as there are no personal data records in the copy template. (b) Possible, but not absolutely necessary. If there is also access to the template event, the personal data of the template event can be accessed from the new event using the cross-conference search (note: take personal data protection into account). Regardless of whether the personal data is imported, front-end users always have the option of using existing accounts for new events.
Copy parameters of pre-registration (a) Recommended if pre-registration is to be used. Adopts the mail templates. (b) Adopts customized mail texts and configuration, if available.
Copy custom fields (a) Not necessary. (b) Adopts, if available, individual additional fields from the previous event.
Copy questions and answers (a) Not necessary. (b) Recommended. As the offer structure is always copied, it makes sense to also copy the associated questions & answers.
Copy badge groups - only possible with simultaneous transfer of questions & answers (a) Not necessary. (b) Adopts badge groups from the previous event, if available.
Copy paper submission parameters (including emails) (a) Always strongly recommended, even if it is not yet clear at the beginning whether paper submission and review will be used. (b) Adopts configuration and mail templates from the previous event, if available.
Copy topics (a) Not necessary. (b) Adopts topics from the previous event, if available.
Copy paper submission mail templates only (a) Only copies the mail templates from the paper submission and review. Cannot be selected in combination with Copy paper submission parameters (incl. emails) . (b) If available, copies the mail templates for submission and review from the previous event.
Connect template domains with new conference Always necessary.
Copy articles (a) Recommended. Adopts CMS standard articles and the links in the page structure. (b) Recommended. Adopts CMS articles and page structure from the previous event.
Copy category assignment (a) Not necessary. (b) If the previous event is assigned to a self-created category in the conference overview, the new event will also be listed in this category.
The new conference can now be created.
A report then appears to show whether everything has been created as specified and you can switch to the new event (see Fig. 2).
