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Add and link a privacy policy

We will be happy to provide you with a sample privacy policy. If required, please contact the Converia team.

The sample is to be considered a basic framework for a privacy policy for the operator of a website that complies with the EU General Data Protection Regulation (GDPR). The declaration is not exhaustive and does not include all required elements. In addition, the model declaration may contain elements that are not used on individual websites. It is therefore always necessary for the respective operator of the website to adapt and supplement the declaration accordingly.

The mandatory privacy policy query is displayed at all points where personal data must be entered, see Fig. 1.

Fig. 1: Consent to the privacy policy when creating a user account
Fig. 1: Consent to the privacy policy when creating a user account

1. Show the mandatory privacy policy query

Configuration -> Basic settings -> Configuration -> General settings

The privacy policy mandatory query is hidden by default and must be set to show first (Fig. 2).

Fig. 2: Enable mandatory query in the basic settings
Fig. 2: Enable mandatory query in the basic settings

2. Create a page structure

CMS -> Navigation -> Page structure

To link the article mandatory privacy policy query, there must be a link target that is created in the page structure.

  • Create a new folder (first click on any folder, then click on the Create new folder button , see Fig. 3) or select an existing folder.

  • Create a new page in the folder (Fig. 3).

  • Set the action name show_privacy_policy so that the page is also linked in the mandatory query in the footer (Fig. 4).

  • Switch to the Content tab to link an article or set up a redirect to an external page or document.

Fig. 3: Create folder / Create page
Fig. 3: Create folder / Create page
Fig. 4: Assign action name for new page
Fig. 4: Assign action name for new page

3. Select content

The Privacy policy can be provided either as an article created in the Converia CMS or with a redirect to an (existing) external page or document.

Link an existing article

Fig. 5: Select article
Fig. 5: Select article

Link a previously created article in the Content tab (Fig. 5):

  • Add module button

  • Module type: Article

  • Module content: Please select an article here if an entry has already been created in the Articles menu item.

Create new article

CMS -> Navigation -> Article

If there is no article (= text/content) for the Privacy policy, a new one can be created (Fig. 6):

  • Select the desired article category (usually corresponds to the conference name, Fig. 6).

  • Create a new entry by clicking on Add entry.

  • Selection of the element (usually Rich Text Editor (RTE) element)

  • Fill the tabs for the active languages with the Privacy policy. The Standard tab serves as a fallback if there is no content in an active language. Attention: Even a space is considered content!

If a lot of content is planned in the form of articles, it can be useful to create several folders by creating additional (sub)categories in the parent folder (main category = internal event name), see #articlecategories.

Fig. 6: Create new article
Fig. 6: Create new article

Redirect

Fig. 7: Enter URL
Fig. 7: Enter URL

Enter a redirect to a URL in the Content tab (Fig. 7):

  • Add module button

  • Module type: Redirect

  • URL: Enter the target address of an existing website or a document that can be accessed online.

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