Converia Manual
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  • 🚧Under Construction
  • Converia at a glance
  • Glossary
  • General
    • A new event in Converia
      • Create a new conference
      • Central settings and individualization
        • Conference name, location and date
        • Header, logo and visibility
        • Contact information
          • General contact
          • Registration contact
          • Contact person for submission and review of papers
        • Central form settings for entering personal data
        • Mandatory information (General terms and conditions, Imprint, Privacy policy)
          • Add and link terms and conditions (GTC)
          • Add and link a privacy policy
          • Add and link imprint
    • Your own Converia website
      • Article
        • Add and edit article categories
        • Add and edit articles
          • Types of articles
            • Create articles with Rich Text Editor (RTE)
          • Article languages
      • Page structure
        • Create and edit folders
        • Create and edit pages
          • Page templates
          • Action names
          • Page content and modules
            • Restrict the visibility of page content
          • Page link
      • Structured data
      • Media
      • Link the organizer's external website
    • Email communication from Converia
      • Create and send emails
        • Send vouchers by email
        • Send link for password reset
        • Send link to participation confirmation
        • Send account information for (imported) persons
      • Send emails from the booking list
    • Archiving conference data after an event
  • Attendees
    • Setting up the registration
      • Checklist: Have you considered everything before starting the registration?
      • Activation of the registration
      • Inquiry of interest before the start of registration: Pre-registration
      • Basic setup of the registration
        • Request of attendee-data in the registration process
          • Standard form fields
          • Custom fields for all persons
          • Custom fields for certain groups of persons
        • C3 - The login area for attendees
        • Methods of payment
          • Simple customization of existing payment methods
          • Creating new payment methods
          • Special case: Free participation as a payment method
          • Enable and restrict payment methods for persons and countries
          • QR-Invoice
        • Free events without invoices
        • Providing the booking confirmation before or after receipt of payment
          • Providing the booking confirmation: Only for paid invoices
          • Providing the booking confirmation: Never
          • Providing the booking confirmation: Upon confirmation
        • Individual information texts and additional information in the registration process
          • Customized content on the final page
      • Create the offer overview
        • Tips for working in the offer wizard
        • Create offers and their structure in the offer wizard
          • Extended configuration options for categories
          • Extended configuration options for offers
            • Additional mail attachments and mail texts for certain offers
          • Define dependencies between offers
        • Price groups (types of participation)
        • Extended configuration of price groups
          • Mail attachments for certain price groups
        • Define registration periods
        • Questions and answers
          • Overview of answer links
          • Hide/deactivate offers automatically
          • Additional queries within offers
          • Editing questions, answers and links
          • Clean up answers
        • Setting quotas
          • Set quotas for offers
          • Set quotas for booking options (answers) within offers
          • Display utilization of contingent offers in the frontend
          • Deposit total quotas across all offers
          • Deposit contingent for early bird discounts
          • Set up waiting list for fully booked offers
        • Restrict the visibility of offers
        • Map offers for accompanying persons
        • Hotel bookings for attendees
        • Mapping tax rates
          • Create new tax rates
          • Mapping different tax rates within one offer
        • Reverse charge in the booking process
          • Reverse charge setup
          • Reverse charge procedure in the front end
          • Reverse charge procedure in the backend
      • Create templates for invoice, booking, participation and payment confirmation
        • Set up invoice document
        • Set up booking confirmation
        • Set up confirmation of participation
        • Update attendance confirmation
        • Set up payment confirmation
      • Cancellation terms
      • Vouchers
        • Configure types of vouchers
        • Create and manage vouchers
      • Lists of participants for organization and information
      • Create surveys for participants
    • Manage people and participants
      • Language of a person
      • Find and synchronize duplicate personal entries (duplicate synchronization)
      • Persons in papers – author addresses vs. main address
      • Import people into Converia
        • Reviewer Import
        • Members
          • Configure matching criteria for member lists
      • Optimal overview of the registration status: customize the dashboard display
      • Managing bookings and invoices
        • Create new bookings
        • Create new invoice
        • Update invoices
        • Cancellation at a glance
          • Cancel an invoice
          • Cancel a booking
          • Editing or canceling booking options
            • Edit an offer
            • Charge a handling fee and show it on the invoice
        • Change invoice recipient or billing address
        • Insert additional information on individual invoices
        • Complete incomplete booking in the backend
        • Add to or edit booked offers
          • Adjust price group retroactively
          • Adjust payment method retroactively
          • Add a voucher retroactively
        • Exchange participants in a booking
        • Export invoices
        • Extended statistics
      • Managing payments in Converia
        • Send payment reminders (dunning letters)
        • Change payment method of participants
        • Make backdated payments
        • Make a credit card payment in the backend
        • Enter payment or credit memo for an invoice
        • Payment exports
        • Accounting interface
      • Import bookings into Converia
        • Create predefined shopping cart
        • The booking assistant
    • 👨‍💻Speaker Mangement
    • 👨‍💻Check-In on site
      • Payments on site for ticketing customers
      • Set up self-service
      • Configuring the scanner for on-site use
  • Papers
    • Configuration of paper submission
      • Configuration of abstract submission
      • Custom frontend submission text
      • Paper topics
      • Forms of presentation
    • Configuration of reviewing process
      • Activation, phases and deadlines
      • Define review criteria
      • Revision of the paper by the submitter
      • Test of the review in the frontend
      • Create reviewers and assign topics
      • Assign papers to reviewers for review
  • Tips for reviewers: How to review many papers faster
  • Ticketing-Processing with Converia
    • General information
      • Distribution of attendees' funds
      • Who is responsible for cancelations or rebookings?
      • Cancellation or rebooking costs
      • Test bookings
      • Send payment information for (subsequent) payment
      • Contact details
  • ADMINISTRATION
    • Rights management for Backendusers
    • Data cleansing in Converia
    • Create subsequent subportal (language)
    • Adding Custom Fields
    • Adding new Payment processors
    • Converia APIs
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On this page
  • 1. Show the mandatory privacy policy query
  • 2. Create a page structure
  • 3. Select content
  • Link an existing article
  • Create new article
  • Redirect

Was this helpful?

  1. General
  2. A new event in Converia
  3. Central settings and individualization
  4. Mandatory information (General terms and conditions, Imprint, Privacy policy)

Add and link a privacy policy

PreviousAdd and link terms and conditions (GTC)NextAdd and link imprint

Last updated 5 months ago

Was this helpful?

We will be happy to provide you with a sample privacy policy. If required, please contact the Converia team.


The sample is to be considered a basic framework for a privacy policy for the operator of a website that complies with the EU General Data Protection Regulation (GDPR). The declaration is not exhaustive and does not include all required elements. In addition, the model declaration may contain elements that are not used on individual websites. It is therefore always necessary for the respective operator of the website to adapt and supplement the declaration accordingly.

The mandatory privacy policy query is displayed at all points where personal data must be entered, see Fig. 1.

1. Show the mandatory privacy policy query

Configuration -> Basic settings -> Configuration -> General settings

The privacy policy mandatory query is hidden by default and must be set to show first (Fig. 2).

2. Create a page structure

CMS -> Navigation -> Page structure

  • Create a new folder (first click on any folder, then click on the Create new folder button , see Fig. 3) or select an existing folder.

  • Create a new page in the folder (Fig. 3).

  • Set the action name show_privacy_policy so that the page is also linked in the mandatory query in the footer (Fig. 4).

  • Switch to the Content tab to link an article or set up a redirect to an external page or document.

3. Select content

The Privacy policy can be provided either as an article created in the Converia CMS or with a redirect to an (existing) external page or document.

Link an existing article

Link a previously created article in the Content tab (Fig. 5):

  • Add module button

  • Module type: Article

  • Module content: Please select an article here if an entry has already been created in the Articles menu item.

Create new article

CMS -> Navigation -> Article

  • Select the desired article category (usually corresponds to the conference name, Fig. 6).

  • Create a new entry by clicking on Add entry.

  • Selection of the element (usually Rich Text Editor (RTE) element)

  • Fill the tabs for the active languages with the Privacy policy. The Standard tab serves as a fallback if there is no content in an active language. Attention: Even a space is considered content!

Redirect

Enter a redirect to a URL in the Content tab (Fig. 7):

  • Add module button

  • Module type: Redirect

  • URL: Enter the target address of an existing website or a document that can be accessed online.

To link the article mandatory privacy policy query, there must be a link target that is created in .

If there is no article (= text/content) for the Privacy policy, can be created (Fig. 6):

If a lot of content is planned in the form of articles, it can be useful to create several folders by creating additional (sub)categories in the parent folder (main category = internal event name), see .

the page structure
a new one
#articlecategories
Fig. 1: Consent to the privacy policy when creating a user account
Fig. 2: Enable mandatory query in the basic settings
Fig. 3: Create folder / Create page
Fig. 4: Assign action name for new page
Fig. 5: Select article
Fig. 6: Create new article
Fig. 7: Enter URL
Fig. 1: Consent to the privacy policy when creating a user account
Fig. 2: Enable mandatory query in the basic settings
Fig. 3: Create folder / Create page
Fig. 4: Assign action name for new page
Fig. 5: Select article
Fig. 6: Create new article
Fig. 7: Enter URL