# Extended configuration options for offers

The *extended package configuration* is used to revise existing settings for the offer packages and to make additional adjustments that are not available in the offer wizard for the sake of clarity.

To view the offers, **click on the name of the category** that contains the corresponding offers.

There are two processing areas:

1. You can edit the offer properties (description, service type, prices, etc.) via the *blue pencil icon* (Fig. 1, point 1).
2. Questions, answers, associated sub-packages and the configuration of period-dependent bookings linked in the offer can be accessed via the *blue package icon* (Fig. 1, point 2).

You can also create offers in the *extended package configuration* (Fig. 1, point 3), but in this case **no response** is **created**, as happens automatically in the offer wizard.

<figure><img src="https://3664324957-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FFHhRMg6uphOg3wLL7zym%2Fuploads%2FhSVtIDgX6m89iHgtcW18%2Fimage.png?alt=media&#x26;token=f2ed9ba3-ae88-4110-894f-1c5913e8ca3e" alt=""><figcaption><p>Fig. 1: Calling up the individual offers</p></figcaption></figure>

## Edititing offer properties

You can perform many actions in this overview. The **overview of all price groups and their prices** is important for the [configuration of sub-packages](https://manual.converia.de/en/attendees/setting-up-the-registration/create-the-offer-overview/mapping-tax-rates/mapping-different-tax-rates-within-one-offer), for example, and you can also store *names* and *descriptions* for different languages here. The **internal name at the top serves as a fallback** if there is no entry for an active language.

<figure><img src="https://3664324957-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FFHhRMg6uphOg3wLL7zym%2Fuploads%2FanOat5oit5eBEMOI4J87%2Fimage.png?alt=media&#x26;token=991ab33b-9ddd-4a12-a6fa-5038a1eabdd4" alt="Fig. 2: Editing the offer properties"><figcaption><p>Fig. 2: Editing the offer properties</p></figcaption></figure>

#### Explanations of the points in Fig. 2:

1. Switch to the 2nd editing view, in which links to questions & answers and sub-packages can be edited (more on this below under *2. Editing links and sub-packages*).
2. Switch to the pre-filtered booking overview. All bookings containing this offer package are displayed.
3. Creates a **clear Excel export** with all persons who have booked this package. More detailed exports can be downloaded in the booking overview.
4. Optional documents that are **sent as an attachment to the booking confirmation email** if the booking contains this offer. Make sure that the document has a file size that can still be sent by email.
5. Move offer packages to **another category**.
6. Store **notes** that are included [in the booking confirmation email when booking this offer package](https://manual.converia.de/en/attendees/setting-up-the-registration/create-the-offer-overview/create-offers-and-their-structure-in-the-offer-wizard/extended-configuration-options-for-offers/additional-mail-attachments-and-mail-texts-for-certain-offers).
   * **Prerequisite**: The booking confirmation email template must also contain the *offer package* **replacer** (#:booking.packages:#) from the *Booking* folder. The text stored here is inserted into the email via this replacer.
7. Set the [tax rate](https://manual.converia.de/en/attendees/setting-up-the-registration/create-the-offer-overview/mapping-tax-rates) for the package.
8. Specify how often this package can be booked **per person** (also applies to subsequent bookings). **By default, each package can only be booked once per person.**
9. The *explicit number selection* can **only** be activated *in the frontend* **if a number >1 is entered in the field above**. A field is then displayed next to the price in the offer in which you can select how often the offer should be added to the shopping cart (see Fig. 3).
10. Specify whether this offer is to be sold on account of third parties (e.g. hotel rooms). Such items are listed in the participant registration and the invoice, **but the price is not included in the invoice total.**
11. **Hide the offer completely in the frontend**. It is also no longer displayed for price groups for which this offer would be visible, as a price is stored. This function is useful for packages that are no longer/not yet allowed to be booked in the frontend but **should still be available in the backend**.
12. Deactivate the package in the frontend and backend. This means that the package is no longer available in booking processing and in the offer overview in the frontend. **This variant is preferable to deletion** if the offer package is already included in bookings.

<figure><img src="https://3664324957-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FFHhRMg6uphOg3wLL7zym%2Fuploads%2F5ODhk3adsBjd4pyNh5Kc%2Fimage.png?alt=media&#x26;token=d23edd59-3f46-479a-a8e5-ef174c5d5616" alt=""><figcaption><p>Fig. 3: Number selection of an offer in the offer overview in the frontend</p></figcaption></figure>

## Editing links and sub-packages

This area of the *extended package configuration* contains important links and elements that can be used to control quotas, additional booking options or the configuration of different tax rates within an offer. If activated, information on *period-dependent bookings* (e.g. hotel room contingents) can also be stored here.

### Questions

<figure><img src="https://3664324957-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FFHhRMg6uphOg3wLL7zym%2Fuploads%2FeN4xqKnlH4PbagqM7gbg%2Fimage.png?alt=media&#x26;token=34d9d7d6-4e00-4b1d-97cd-302a28c1f116" alt="Fig. 4: Editing questions, answers, sub-packages and period-dependent bookings"><figcaption><p>Fig. 4: Editing questions, answers, sub-packages and period-dependent bookings</p></figcaption></figure>

The *Questions* tab contains all [additional queries](https://manual.converia.de/en/attendees/setting-up-the-registration/create-the-offer-overview/questions-and-answers/additional-queries-within-offers) that are linked in the offer and visible in the frontend. *Answers* are **indirectly** linked to the offer package via these *questions*. The *blue pencil icon* can be used to edit the *questions* and remove or add underlying *answers*. **The red&#x20;**<mark style="color:red;">**X**</mark>**&#x20;can only be used to remove links between offer package & question or question & answer.**

### Answers

<figure><img src="https://3664324957-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FFHhRMg6uphOg3wLL7zym%2Fuploads%2FBTZXKnV6q00jhkeXL0Xr%2Fimage.png?alt=media&#x26;token=b5f21c1e-aa49-497f-9d41-fc5889133d7f" alt=""><figcaption><p>Fig. 5: Linked answers</p></figcaption></figure>

Shows all *answers* **directly** linked to the offer package without a question in between. These answers are **created automatically as soon as an offer package is created in the wizard.** Directly linked answers are **not** visible in the frontend. They are used to [count and control contingents](https://manual.converia.de/en/attendees/setting-up-the-registration/create-the-offer-overview/set-contingents). Existing answers can be linked as counters via *Add answer*; the link is removed via the *red <mark style="color:red;">X</mark>*.

{% hint style="info" %}
Questions and answers are **not** deleted and are still available under *Administration -> Organization & Planning -> Questions* and *Answers*.
{% endhint %}

### Subpackages

<figure><img src="https://3664324957-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FFHhRMg6uphOg3wLL7zym%2Fuploads%2FvPQ70QDkQdoF7MzyYX6y%2Fimage.png?alt=media&#x26;token=b6f0fb51-8671-4caa-8aab-688c875dde1b" alt="Fig. 6: Linked subpackages"><figcaption><p>Fig. 6: Linked subpackages</p></figcaption></figure>

*Sub-packages* are created and edited here. Multiple sub-packages can be created for each offer package to reflect different tax rates within the offer. All information on this is described in the chapter [mapping-different-tax-rates-within-one-offer](https://manual.converia.de/en/attendees/setting-up-the-registration/create-the-offer-overview/mapping-tax-rates/mapping-different-tax-rates-within-one-offer "mention").

{% hint style="info" %}
If an offer with sub-packages is to be discounted using a voucher, the discount must be stored for the sub-packages to which it applies and not for the offer. More information can be found [here](https://manual.converia.de/en/attendees/setting-up-the-registration/vouchers/configure-types-of-vouchers).
{% endhint %}

### Period-dependent bookings

<figure><img src="https://3664324957-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FFHhRMg6uphOg3wLL7zym%2Fuploads%2Fsdc5tspFsaXGw13jF1FN%2Fimage.png?alt=media&#x26;token=99581850-da65-4ad2-a5d2-20e83609f6b9" alt=""><figcaption><p>Fig. 7: Period-dependent bookings</p></figcaption></figure>

The *period-dependent bookings* are a chargeable additional module that can be used to control **room quotas for hotel bookings**. All the necessary information on how to set this up can be found in the [Hotel bookings](https://manual.converia.de/en/attendees/setting-up-the-registration/create-the-offer-overview/hotel-bookings-for-attendees) for participants section.

{% hint style="success" %}
Editing questions and answers can quickly become confusing at this point. This area should only be used for removing and adding links. Content changes should be made either in the *offer wizard* or in the administration of *questions* and *answers* under *Administration -> Organization & Planning*.
{% endhint %}