Mapping different tax rates within one offer

Configuration -> Attendee Registration -> Offer wizard -> Extended configuration -> Extended package configuration

The use of sub-packages makes it easier to deal with different tax rates within a quote package. As soon as there are sub-packages in an offer package, the composition of prices and tax shares takes place at sub-package level.

If vouchers with a discount are used in combination with sub-packages, the discount must be applied to the individual sub-packages in the package-related discount option.

Fig. 1: Call up details of the offer package

Fig. 2: Overview of the sub-packages in a package

Case study

Szenario: Das Angebotspaket „Teilnahme komplette Konferenz - limitiertes Frühbucherangebot“ setzt sich aus verschiedenen Unterpaketen mit unterschiedlichen Steuersätzen zusammen.

The following sub-packages are included:

• Scientific program, tax-free (early bird 150 €/ standard 200 €)

• Catering, 19% VAT (early bird 100 €/ standard 150 €)

• Conference proceedings (print), 7% VAT (early bird 20 €/ standard 20 €)

This results in a price of € 270 for early bookers and € 370 in the standard period for the entire package.

The costs of the offer package are made up of the prices stored in the sub-packages, i.e. no prices are displayed for the offer in the offer wizard. Only the visibility of the offer for the different price groups is controlled there in the price table by entering “0” as the price.

Fig. 3: Display of an offer package with sub-packages in the offer wizard

Procedure

Create sub-packages

• In the extended package configuration, select the desired offer package and call up the editing area for links and sub-packages (Fig. 2).

• Sub-packages can be created there using the Add entry button (Fig. 4). You can either add existing sub-packages or create new sub-packages.

If sub-packages are used more than once, their processing affects all offers in which they are linked!

Fig. 4: Adding new or existing sub-packages

Fig. 5: Editing area for sub-packages in the extended package configuration

Newly added sub-packages still need to be configured:

1. Edit the name of the sub-package if required.

• The designation is only displayed as an item on the invoice and does not appear in the registration process.

• The internal name serves as a fallback if there is no entry for the individual languages.

1. Define the service type/taxation for the sub-package.

2. Set the price for the individual price groups and registration periods.

• The prices shown are always gross prices if taxes are applicable.

• If there is no entry for a price group/registration period, the sub-package is not used for this constellation.

• If “0” (zero) is entered, the sub-package is shown as a free item on the invoice.

• Note: Cancellation is a system price group that does not appear as a selection in the frontend and is only relevant for cancellation fees.

Display of mixed tax rates on the invoice

In order for the sub-packages to be displayed on the invoice as sub-items of the booked offer package, the invoice template must be changed to Invoice with display of sub-packages (Fig. 6) in the Table section of the PDF invoice template (note any multilingual document templates!).

Ticketing customers do not have access to the PDF templates. The project team takes over the customization here.

Fig. 6: Changing the invoice template in the PDF templates

On the invoice, the sub-packages are broken down into individual sub-items and labeled with the respective service types (Fig. 7). The information texts for the respective service type can be supplemented or replaced as required.

Fig. 7: Display of sub-packages on the invoice