Insert additional information on individual invoices

Management -> Attendee Registration -> Invoices

Individual information can be placed on an invoice in various ways without having to adapt the templates across the event.

Use case: A participant asks for a company-internal order number to be added to the invoice.

You now have two options:

1. Additional information in the address block of the invoice

• The information becomes part of the address block at the top left of the invoice if one of the Company - City fields is used.

• This option is useful for small additions that do not interfere with the address block or are not out of place.

• Enter the information, click Save and then update the invoice.

It should be noted that the separate invoice address is used by the system as soon as a value is stored there - if only the Addition to address is filled in, only this information is displayed in the address block. Accordingly, the address information of the contact person must then be added to the separate invoice address.

Fig. 1: Additional information in the Addition to address

2. Insert additional information via the additional text on invoice

Advantages

1. The Information can be lengthier.

2. The placement of the additional information on the invoice can be influenced

Prerequisites

The output of the additional text on invoice is controlled by a replacement. This must be activated in the PDF templates (Fig. 2) and placed in the invoice configuration.

Fig. 2: Enabling the additional text on invoice in the PDF template

Place the replacement either in the text area at the top or in the text area at the bottom of the invoice document.

Fig. 3: Placing the replacer in the invoice text

Once activated and placed, the additional information is displayed individually on each invoice for which a value is stored in the additional field.

Fig. 4: Output of the additional information via the replacement