Configuration of paper submission

Configuration -> Paper submission -> Configuration

Conferences thrive on contributions, be they posters, workshops, lectures or other innovative forms of presentation. The basis for this is created by the paper submission, which enables authors to easily submit and edit a paper and view its current status.

Terms & types of papers

In Converia we normally use the term "paper" as a generic term for different types of contributions.

In addition to title, topic, presentation form and authors a paper can include multiple versions of an "abstract" or a "manuscript". Some of the Converia users refer to the manuscripts as "full papers".

The submission can be organised in 2 phases:

1. Abstract submission

2. Manuscript submission

After each of these submission phases a "presentation" file can be uploaded to an accepted paper.

On the following pages, we explain how to optimally configure and use paper submission in Converia.

General Settings

Fig. 1: General settings

In the General Settings tab, the basic configurations are made, including:

1. Enabling or disabling the submission of abstracts.

2. Enabling or disabling the submission of manuscripts. The submission of manuscripts starts following the completed abstract submission. A precondition for manuscript submission is an accepted abstract.

3. Assigning the responsible contact person. Important: If no contact person is assigned, emails related to abstracts will not be sent!

4. Disabling email notifications for all co-authors. If this setting is active, all authors listed in the abstract will not be informed about submission status updates.

5. Restricting submissions to registered participants.

Additionally, you can limit the number of submissions an author can make or include publication notes.

Publication notes can either be uploaded as a file or linked to an external URL.

An example of publication notes can be found at our demo conference here.