Converia Manual
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  • đźš§Under Construction
  • Converia at a glance
  • Glossary
  • General
    • A new event in Converia
      • Create a new conference
      • Central settings and individualization
        • Conference name, location and date
        • Header, logo and visibility
        • Contact information
          • General contact
          • Registration contact
          • Contact person for submission and review of papers
        • Central form settings for entering personal data
        • Mandatory information (General terms and conditions, Imprint, Privacy policy)
          • Add and link terms and conditions (GTC)
          • Add and link a privacy policy
          • Add and link imprint
    • Your own Converia website
      • Article
        • Add and edit article categories
        • Add and edit articles
          • Types of articles
            • Create articles with Rich Text Editor (RTE)
          • Article languages
      • Page structure
        • Create and edit folders
        • Create and edit pages
          • Page templates
          • Action names
          • Page content and modules
            • Restrict the visibility of page content
          • Page link
      • Structured data
      • Media
      • Link the organizer's external website
    • Email communication from Converia
      • Create and send emails
        • Send vouchers by email
        • Send link for password reset
        • Send link to participation confirmation
        • Send account information for (imported) persons
      • Send emails from the booking list
    • Archiving conference data after an event
  • Attendees
    • Setting up the registration
      • Checklist: Have you considered everything before starting the registration?
      • Activation of the registration
      • Inquiry of interest before the start of registration: Pre-registration
      • Basic setup of the registration
        • Request of attendee-data in the registration process
          • Standard form fields
          • Custom fields for all persons
          • Custom fields for certain groups of persons
        • C3 - The login area for attendees
        • Methods of payment
          • Simple customization of existing payment methods
          • Creating new payment methods
          • Special case: Free participation as a payment method
          • Enable and restrict payment methods for persons and countries
          • QR-Invoice
        • Free events without invoices
        • Providing the booking confirmation before or after receipt of payment
          • Providing the booking confirmation: Only for paid invoices
          • Providing the booking confirmation: Never
          • Providing the booking confirmation: Upon confirmation
        • Individual information texts and additional information in the registration process
          • Customized content on the final page
      • Create the offer overview
        • Tips for working in the offer wizard
        • Create offers and their structure in the offer wizard
          • Extended configuration options for categories
          • Extended configuration options for offers
            • Additional mail attachments and mail texts for certain offers
          • Define dependencies between offers
        • Price groups (types of participation)
        • Extended configuration of price groups
          • Mail attachments for certain price groups
        • Define registration periods
        • Questions and answers
          • Overview of answer links
          • Hide/deactivate offers automatically
          • Additional queries within offers
          • Editing questions, answers and links
          • Clean up answers
        • Setting quotas
          • Set quotas for offers
          • Set quotas for booking options (answers) within offers
          • Display utilization of contingent offers in the frontend
          • Deposit total quotas across all offers
          • Deposit contingent for early bird discounts
          • Set up waiting list for fully booked offers
        • Restrict the visibility of offers
        • Map offers for accompanying persons
        • Hotel bookings for attendees
        • Mapping tax rates
          • Create new tax rates
          • Mapping different tax rates within one offer
        • Reverse charge in the booking process
          • Reverse charge setup
          • Reverse charge procedure in the front end
          • Reverse charge procedure in the backend
      • Create templates for invoice, booking, participation and payment confirmation
        • Set up invoice document
        • Set up booking confirmation
        • Set up confirmation of participation
        • Update attendance confirmation
        • Set up payment confirmation
      • Cancellation terms
      • Vouchers
        • Configure types of vouchers
        • Create and manage vouchers
      • Lists of participants for organization and information
      • Create surveys for participants
    • Manage people and participants
      • Language of a person
      • Find and synchronize duplicate personal entries (duplicate synchronization)
      • Persons in papers – author addresses vs. main address
      • Import people into Converia
        • Reviewer Import
        • Members
          • Configure matching criteria for member lists
      • Optimal overview of the registration status: customize the dashboard display
      • Managing bookings and invoices
        • Create new bookings
        • Create new invoice
        • Update invoices
        • Cancellation at a glance
          • Cancel an invoice
          • Cancel a booking
          • Editing or canceling booking options
            • Edit an offer
            • Charge a handling fee and show it on the invoice
        • Change invoice recipient or billing address
        • Insert additional information on individual invoices
        • Complete incomplete booking in the backend
        • Add to or edit booked offers
          • Adjust price group retroactively
          • Adjust payment method retroactively
          • Add a voucher retroactively
        • Exchange participants in a booking
        • Export invoices
        • Extended statistics
      • Managing payments in Converia
        • Send payment reminders (dunning letters)
        • Change payment method of participants
        • Make backdated payments
        • Make a credit card payment in the backend
        • Enter payment or credit memo for an invoice
        • Payment exports
        • Accounting interface
      • Import bookings into Converia
        • Create predefined shopping cart
        • The booking assistant
    • 👨‍💻Speaker Mangement
    • 👨‍💻Check-In on site
      • Payments on site for ticketing customers
      • Set up self-service
      • Configuring the scanner for on-site use
  • Papers
    • Configuration of paper submission
      • Configuration of abstract submission
      • Custom frontend submission text
      • Paper topics
      • Forms of presentation
    • Configuration of reviewing process
      • Activation, phases and deadlines
      • Define review criteria
      • Revision of the paper by the submitter
      • Test of the review in the frontend
      • Create reviewers and assign topics
      • Assign papers to reviewers for review
  • Tips for reviewers: How to review many papers faster
  • Ticketing-Processing with Converia
    • General information
      • Distribution of attendees' funds
      • Who is responsible for cancelations or rebookings?
      • Cancellation or rebooking costs
      • Test bookings
      • Send payment information for (subsequent) payment
      • Contact details
  • ADMINISTRATION
    • Rights management for Backendusers
    • Data cleansing in Converia
    • Create subsequent subportal (language)
    • Adding Custom Fields
    • Adding new Payment processors
    • Converia APIs
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On this page
  • Background
  • Add reviewers
  • Import vs. manual creation
  • Importing reviewers
  • Manually creating reviewers
  • Matrix & assign topics
  • Reviewers & manuscript review

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  1. Papers
  2. Configuration of reviewing process

Create reviewers and assign topics

Administration -> Paper Review -> Reviewers

PreviousTest of the review in the frontendNextAssign papers to reviewers for review

Last updated 5 months ago

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Background

When external reviewers evaluate the papers, each reviewer is assigned the papers they are to review. In general, each paper is independently reviewed by several reviewers and the program committee can make the final decision on each paper based on these reviews.

Add reviewers

In order for the external review of papers to take place, reviewers must first be set up in the system. There are two ways to do this: manually or by importing a list.

Import vs. manual creation

Manually creating reviewers is usually only useful if most of the reviewers are already in the system (e.g. from the previous year or as authors).

If several new people have to be created or the topic assignment (see below) of the reviewers is very complex, then it is usually much more efficient to import them as reviewers directly.

Tip: When importing reviewers, you have the option of directly importing their topic assignment as well. It may make sense to use the import function even if all persons already exist.

In this case, you first create a new person for each reviewer during the import and then merge the duplicate persons using the deduplication function. This way, you can directly import the topic assignment and save yourself the work of manually assigning the topics.

Importing reviewers

Information on how to do import reviewers can be found in the chapter: .

Manually creating reviewers

When creating a new reviewer (1), you either select an existing person (A) or create a new person (B). Procedure:

  • 1) Add reviewer -> Person browser opens

  • A) Use an existing person

    • Search or filter persons

    • Select person(s)

    • Apply Persons as reviewers

  • B) Create new person

    • Add person -> person mask opens

    • Fill in personal data, use the Select (!) option and Save -> The new person is applied

    • If you have forgotten the Select option, then you have to search for the newly created person again as in A), select it and apply it as a reviewer.

After successful creation, the new reviewer is displayed in the list and the message “Successfully added” is displayed.

Matrix & assign topics

Topic assignment required?

  • If you later want the system to automatically assign the papers to the reviewers, then the reviewers need a topic assignment.

  • If you want to distribute the papers to the reviewers manually, the reviewers do not necessarily need a topic assignment, but it can still be useful.

  • Assigning a main topic does not result in the associated subtopics being assigned; instead, the corresponding subtopics must be assigned individually.

  • The reviewer matrix shows in the header how many papers and how many reviewers there are in each topic area.

Reviewers & manuscript review

When using the manuscript review, the reviewer matrix has the same structure as in the abstract review (same reviewers, same topic assignment).

However, if necessary, there can be a different assignment of contributions and the review progress is monitored separately.

The topic assignment can be done either by clicking on the check mark in the corresponding cell of the reviewer matrix, or by clicking on the pen -> reviewer mask -> tab Topics.

The personal data of the linked person can be edited by clicking on the person symbol at the beginning of the line. This is an efficient way to clean up the duplicates of all persons who are reviewers (e.g. before the automatic assignment of papers).

Individual reviewers can be deleted from the list of reviewers by clicking on the cross . However, this only removes the reviewer role of the person, not the person itselve. When deleting, all reviews that this reviewer has made will be deleted.

Importing personal data
Fig. 1: Creating a reviewer using existing persons or a new person
Fig. 2: Assign a topic to a reviewer by clicking in the cell