# Central form settings for entering personal data There are various places in Converia where personal data such as the address is requested. Some configuration options for these forms must be made **on a module-wide basis** during setup. These include the following settings: ## Preselection of the country The country is usually a mandatory entry and the country list contains 252 entries. To make it easier for people to **enter** data, it is possible to define a preselection for the form (Fig. 1, point 1). This setting is useful if a large proportion of the expected attendees come from a particular country.
Fig. 1: General form configurations in the basic settings

Fig. 1: General form configurations in the basic settings

Fig. 2: Preselected country in the frontend registration form

Fig. 2: Preselected country in the frontend registration form

## Consent to the privacy policy The mandatory privacy policy checkbox can be shown and hidden centrally here (Fig. 1, point 2). The chapter [on mandatory information](https://manual.converia.de/en/general/a-new-event-in-converia/central-settings-and-individualization/mandatory-information-general-terms-and-conditions-imprint-privacy-policy) explains in more detail how to link the text correctly.
Fig. 3: View of the mandatory privacy policy query below the forms in the frontend

Fig. 3: View of the mandatory privacy policy query below the forms in the frontend

## Checking the email addresses entered The *automatic email address check* (Fig. 1, point 3) is used during the registration process to check whether the email address that a person enters in the front-end form already exists in the system. This serves to avoid duplicates. This comparison is carried out **cross-conference by default,** but can also be restricted to the respective conference at this point. The check cannot be deactivated. If an email address is recognized, an overlay appears asking the person whether they would like to log in with the existing account or continue without logging in (Fig. 4).
Fig. 4: View if a mail address already exists and was recognized during input

Fig. 4: View if a mail address already exists and was recognized during input

## Suggested entries in the Company/Institution field Another function to make it easier for people to enter information in the forms is the company suggestions from existing personal datasets in the system (Fig. 1, point 4). This is a selection list in the Company/Institution field that appears as soon as at least 3 characters have been entered (Fig. 5). This comparison is also carried out **cross-conference by default.** However, you can also restrict it to your conference at this point. The suggestions cannot be deactivated.
Fig. 5: List of suggested existing companies

Fig. 5: List of suggested existing companies