Converia Manual
Support CenterConveria BlogCompany
EN
EN
  • 🚧Under Construction
  • Converia at a glance
  • Glossary
  • General
    • A new event in Converia
      • Create a new conference
      • Central settings and individualization
        • Conference name, location and date
        • Header, logo and visibility
        • Contact information
          • General contact
          • Registration contact
          • Contact person for submission and review of papers
        • Central form settings for entering personal data
        • Mandatory information (General terms and conditions, Imprint, Privacy policy)
          • Add and link terms and conditions (GTC)
          • Add and link a privacy policy
          • Add and link imprint
    • Your own Converia website
      • Article
        • Add and edit article categories
        • Add and edit articles
          • Types of articles
            • Create articles with Rich Text Editor (RTE)
          • Article languages
      • Page structure
        • Create and edit folders
        • Create and edit pages
          • Page templates
          • Action names
          • Page content and modules
            • Restrict the visibility of page content
          • Page link
      • Structured data
      • Media
      • Link the organizer's external website
    • Email communication from Converia
      • Create and send emails
        • Send vouchers by email
        • Send link for password reset
        • Send link to participation confirmation
        • Send account information for (imported) persons
      • Send emails from the booking list
    • Archiving conference data after an event
  • Attendees
    • Setting up the registration
      • Checklist: Have you considered everything before starting the registration?
      • Activation of the registration
      • Inquiry of interest before the start of registration: Pre-registration
      • Basic setup of the registration
        • Request of attendee-data in the registration process
          • Standard form fields
          • Custom fields for all persons
          • Custom fields for certain groups of persons
        • C3 - The login area for attendees
        • Methods of payment
          • Simple customization of existing payment methods
          • Creating new payment methods
          • Special case: Free participation as a payment method
          • Enable and restrict payment methods for persons and countries
          • QR-Invoice
        • Free events without invoices
        • Providing the booking confirmation before or after receipt of payment
          • Providing the booking confirmation: Only for paid invoices
          • Providing the booking confirmation: Never
          • Providing the booking confirmation: Upon confirmation
        • Individual information texts and additional information in the registration process
          • Customized content on the final page
      • Create the offer overview
        • Tips for working in the offer wizard
        • Create offers and their structure in the offer wizard
          • Extended configuration options for categories
          • Extended configuration options for offers
            • Additional mail attachments and mail texts for certain offers
          • Define dependencies between offers
        • Price groups (types of participation)
        • Extended configuration of price groups
          • Mail attachments for certain price groups
        • Define registration periods
        • Questions and answers
          • Overview of answer links
          • Hide/deactivate offers automatically
          • Additional queries within offers
          • Editing questions, answers and links
          • Clean up answers
        • Setting quotas
          • Set quotas for offers
          • Set quotas for booking options (answers) within offers
          • Display utilization of contingent offers in the frontend
          • Deposit total quotas across all offers
          • Deposit contingent for early bird discounts
          • Set up waiting list for fully booked offers
        • Restrict the visibility of offers
        • Map offers for accompanying persons
        • Hotel bookings for attendees
        • Mapping tax rates
          • Create new tax rates
          • Mapping different tax rates within one offer
        • Reverse charge in the booking process
          • Reverse charge setup
          • Reverse charge procedure in the front end
          • Reverse charge procedure in the backend
      • Create templates for invoice, booking, participation and payment confirmation
        • Set up invoice document
        • Set up booking confirmation
        • Set up confirmation of participation
        • Update attendance confirmation
        • Set up payment confirmation
      • Cancellation terms
      • Vouchers
        • Configure types of vouchers
        • Create and manage vouchers
      • Lists of participants for organization and information
      • Create surveys for participants
    • Manage people and participants
      • Language of a person
      • Find and synchronize duplicate personal entries (duplicate synchronization)
      • Persons in papers – author addresses vs. main address
      • Import people into Converia
        • Reviewer Import
        • Members
          • Configure matching criteria for member lists
      • Optimal overview of the registration status: customize the dashboard display
      • Managing bookings and invoices
        • Create new bookings
        • Create new invoice
        • Update invoices
        • Cancellation at a glance
          • Cancel an invoice
          • Cancel a booking
          • Editing or canceling booking options
            • Edit an offer
            • Charge a handling fee and show it on the invoice
        • Change invoice recipient or billing address
        • Insert additional information on individual invoices
        • Complete incomplete booking in the backend
        • Add to or edit booked offers
          • Adjust price group retroactively
          • Adjust payment method retroactively
          • Add a voucher retroactively
        • Exchange participants in a booking
        • Export invoices
        • Extended statistics
      • Managing payments in Converia
        • Send payment reminders (dunning letters)
        • Change payment method of participants
        • Make backdated payments
        • Make a credit card payment in the backend
        • Enter payment or credit memo for an invoice
        • Payment exports
        • Accounting interface
      • Import bookings into Converia
        • Create predefined shopping cart
        • The booking assistant
    • 👨‍💻Speaker Mangement
    • 👨‍💻Check-In on site
      • Payments on site for ticketing customers
      • Set up self-service
      • Configuring the scanner for on-site use
  • Papers
    • Configuration of paper submission
      • Configuration of abstract submission
      • Custom frontend submission text
      • Paper topics
      • Forms of presentation
    • Configuration of reviewing process
      • Activation, phases and deadlines
      • Define review criteria
      • Revision of the paper by the submitter
      • Test of the review in the frontend
      • Create reviewers and assign topics
      • Assign papers to reviewers for review
  • Tips for reviewers: How to review many papers faster
  • Ticketing-Processing with Converia
    • General information
      • Distribution of attendees' funds
      • Who is responsible for cancelations or rebookings?
      • Cancellation or rebooking costs
      • Test bookings
      • Send payment information for (subsequent) payment
      • Contact details
  • ADMINISTRATION
    • Rights management for Backendusers
    • Data cleansing in Converia
    • Create subsequent subportal (language)
    • Adding Custom Fields
    • Adding new Payment processors
    • Converia APIs
Powered by GitBook
On this page
  • General
  • Activation
  • Activation and basic setup
  • General settings
  • E-mail templates
  • Tax information
  • Package setup
  • Further information

Was this helpful?

  1. Attendees
  2. Setting up the registration
  3. Create the offer overview
  4. Reverse charge in the booking process

Reverse charge setup

PreviousReverse charge in the booking processNextReverse charge procedure in the front end

Last updated 6 months ago

Was this helpful?

General

Reverse charge refers to the , sometimes also referred to as reverse charge, i.e. participants can be exempted from paying VAT under certain conditions.

The reversal of the tax liability depends on the following factors, among others:

  • from the country in which the event takes place

  • the country in which the participants are based

  • the type of event

  • whether the organizer and participants have a valid VAT ID

Organizers should obtain further information on applicability from their legal or tax advisor.

VAT treatment in cross-border business transactions is available for EU member states and Switzerland. Separate conditions apply for Switzerland. The Converia support team can answer any queries.

The EU directives state:

... “B2B services relating to admission to cultural, artistic, sporting, scientific, educational, entertainment and similar events are taxed at the place where the event actually takes place [Article 53 of the VAT Directive].

  • Example 34: A ticket for the opera in Verona purchased by an Irish company for business purposes will in future include Italian VAT. This applies regardless of whether the ticket is purchased online or at the opera box office.

  • Example 35: The participation fee for a conference in Stockholm is subject to Swedish VAT.

  • Example 36: For the preparation of a scientific report by the University of Cologne for a pharmaceutical company in Denmark (the element of admission is missing), Danish VAT is due, unlike previously, and is payable by the Danish company.”...

Activation

In order for reverse charge to be used, the reverse charge procedure system module must be activated by Converia Support in the Superadmin area.

Activation and basic setup

If the feature has been activated for a conference, it can be activated by the organizer under Configuration -> Registration -> Configuration. It is deactivated by default.

The reverse charge procedure can only be activated if VAT is activated.

In order for the reverse charge procedure to take effect, the configuration Reverse charge capable must also be activated for the VAT rates in the Administration -> Accounting -> Service types area.

General settings

  • own VAT ID no.

  • Country

This data is required to determine whether the reverse charge procedure applies to participants. For this purpose, the billing country of the participants is compared with that of the organizer(s). The event country must be explicitly specified here, as it may differ from configured contact addresses in individual cases.

E-mail templates

Furthermore, the e-mail templates required in connection with the reverse charge procedure should be adapted.

If these texts are left blank, the defaults used in the templates apply.

E-mail template “Unchecked”

This email is sent to the organizer (registration contact) if it is an invoice with reverse charge and participants have completed bookings in the frontend. It replaces the standard invoice email and is not affected by deactivation settings relating to invoice emails. Participants do not receive an invoice email at this time, only a note about the invoice check, which is displayed directly in the login interface.

E-mail template “Checked”

This email is sent in the approval workflow and is sent in the backend in the invoice module. This email is sent to the participants and contains the link to the invoice.

Tax information

The tax information is displayed in the footnotes of the invoice and in the registration overview to indicate the relevant VAT treatment at these points.

The existing templates are merely proposals without legal force.

For this purpose, please contact the relevant persons to find out about their liability.

Package setup

In addition, regardless of the selected service type, it can be defined at package level that the reverse charge mechanism should not be possible.

Organizers can usually ask their accounting department or tax advisor whether the reverse charge mechanism applies to individual packages.

Select reversible sales tax burden in the package:

  • Configuration -> Attendee Registration -> Offer wizard -> Extended configuration -> Extended package configuration

  • Select offer category

  • Call up package details with 🖊 icon

  • Selection in the drop-down menu

Further information

As a rule, the type of service already determines whether a reverse charge is possible for a package. The prerequisite for this is that the selected service type

application of the reverse charge mechanism
Reverse charge (Germany) - Wikipedia
has previously been configured as reverse chargeable.
Where is taxed? - Official website of the European Union
Fig. 1: Activating the reverse charge procedure
Fig. 2: Edit service types
Fig. 3: Configuration
Fig. 4: Extended package configuration
Fig. 5: Reversible sales tax burden