Reverse charge setup
General
Reverse charge refers to the application of the reverse charge mechanism, sometimes also referred to as reverse charge, i.e. participants can be exempted from paying VAT under certain conditions.
The reversal of the tax liability depends on the following factors, among others:
from the country in which the event takes place
the country in which the participants are based
the type of event
whether the organizer and participants have a valid VAT ID
Organizers should obtain further information on applicability from their legal or tax advisor.
VAT treatment in cross-border business transactions is available for EU member states and Switzerland. Separate conditions apply for Switzerland. The Converia support team can answer any queries.
The EU directives state:
... “B2B services relating to admission to cultural, artistic, sporting, scientific, educational, entertainment and similar events are taxed at the place where the event actually takes place [Article 53 of the VAT Directive].
Example 34: A ticket for the opera in Verona purchased by an Irish company for business purposes will in future include Italian VAT. This applies regardless of whether the ticket is purchased online or at the opera box office.
Example 35: The participation fee for a conference in Stockholm is subject to Swedish VAT.
Example 36: For the preparation of a scientific report by the University of Cologne for a pharmaceutical company in Denmark (the element of admission is missing), Danish VAT is due, unlike previously, and is payable by the Danish company.”...
Activation
In order for reverse charge to be used, the reverse charge procedure system module must be activated by Converia Support in the Superadmin area.
Activation and basic setup
If the feature has been activated for a conference, it can be activated by the organizer under Configuration -> Registration -> Configuration. It is deactivated by default.
The reverse charge procedure can only be activated if VAT is activated.
In order for the reverse charge procedure to take effect, the configuration Reverse charge capable must also be activated for the VAT rates in the Administration -> Accounting -> Service types area.
General settings
own VAT ID no.
Country
This data is required to determine whether the reverse charge procedure applies to participants. For this purpose, the billing country of the participants is compared with that of the organizer(s). The event country must be explicitly specified here, as it may differ from configured contact addresses in individual cases.
E-mail templates
Furthermore, the e-mail templates required in connection with the reverse charge procedure should be adapted.
If these texts are left blank, the defaults used in the templates apply.
E-mail template “Unchecked”
This email is sent to the organizer (registration contact) if it is an invoice with reverse charge and participants have completed bookings in the frontend. It replaces the standard invoice email and is not affected by deactivation settings relating to invoice emails. Participants do not receive an invoice email at this time, only a note about the invoice check, which is displayed directly in the login interface.
E-mail template “Checked”
This email is sent in the approval workflow and is sent in the backend in the invoice module. This email is sent to the participants and contains the link to the invoice.
Tax information
The tax information is displayed in the footnotes of the invoice and in the registration overview to indicate the relevant VAT treatment at these points.
The existing templates are merely proposals without legal force.
For this purpose, please contact the relevant persons to find out about their liability.
Package setup
As a rule, the type of service already determines whether a reverse charge is possible for a package. The prerequisite for this is that the selected service typehas previously been configured as reverse chargeable.
In addition, regardless of the selected service type, it can be defined at package level that the reverse charge mechanism should not be possible.
Organizers can usually ask their accounting department or tax advisor whether the reverse charge mechanism applies to individual packages.
Select reversible sales tax burden in the package:
Configuration -> Attendee Registration -> Offer wizard -> Extended configuration -> Extended package configuration
Select offer category
Call up package details with 🖊 icon
Selection in the drop-down menu
Further information
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